Clarification Text on Protection and Processing of Personal Data
As WOXX AJANS and WOXX TECH, we take the highest level of security measures in the collection, intended use, processing, transfer, storage period and data privacy and protection of your personal data in accordance with the "Personal Data Protection Law" numbered 6698 and inform you about your rights. We store all kinds of personal data shared by our customers by observing confidentiality and privacy, and we take all necessary technical and administrative measures to ensure the appropriate level of security. This Personal Data Protection Statement explains our personal data protection and processing policy and how we collect, use, transfer and protect your personal data during the services provided.
1. Identity of the Data Controller
Pursuant to the Law No. 6698 on the Protection of Personal Data (referred to as the KVK Law in the Clarification Text), which entered into force on 7 April 2016, your personal data are within the scope described below by WOXX AJANS and WOXX TECH (referred to as "Woxx Tech" in the Clarification Text).
2. Purpose and Legal Reasons for Processing Your Personal Data
Articles 5 and 6 of the KVK Law regulate the conditions for processing personal data and sensitive personal data. Special categories of personal data are regulated in a limited manner in the Law and include data relating to race, ethnic origin, political opinion, religion, sect or other beliefs, appearance and dress, membership to associations, foundations or trade unions, health, sexual life, criminal conviction and security measures, and biometric and genetic data. While Article 5 of the Law specifies the conditions for processing non-special categories of personal data, Article 6 regulates the conditions for processing special categories of personal data.
Pursuant to Article 5 of the KVK Law, the conditions for the processing of non-special categories of personal data are as follows:
There is explicit consent of the data subject.
The processing of data is clearly regulated by law.
It is necessary to process the relevant data for the protection of the life or physical integrity of the person who is unable to disclose his consent due to actual impossibility or whose consent is not legally valid.
It is necessary to process personal data belonging to the parties to a contract, provided that it is directly related to the establishment or performance of a contract.
Data processing is mandatory for the data controller to fulfil its legal obligation.
Personal data are made public by the data subject.
Data processing is mandatory for the establishment, exercise or protection of a right.
Data processing is necessary for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject.
Conditions for processing special categories of personal data according to Article 6 of the KVK Law;
Explicit consent of the data subject,
Processing of personal data of special nature and biometric and genetic data other than data relating to health and sexual life (race, ethnic origin, political opinion, religion, sect or other beliefs, appearance and dress, membership of associations, foundations or trade unions, criminal convictions and security measures) are regulated by law.
Your personal data within the framework of these conditions;
To fulfil our legal obligations in the relevant legal regulations,
Public health protection, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing,
If you make an appointment, you will be informed about your appointment,
To plan and manage the internal functioning of WOXX AJANS and WOXX TECH,
Analysing to improve our services,
Invoicing,
Verification of your identity,
Verification of your relationship with contracted organisations,
To respond to the requests of the Ministry of Health and other public institutions and organisations in accordance with the relevant legislation,
To respond to your questions or complaints about our services,
Analyse your use of healthcare services to improve the services we provide,
To comply with the internal policies and principles of WOXX AJANS and WOXX TECH,
To measure patient satisfaction and to increase patient satisfaction after receiving health services,
To contact you to inform you about our services,
It is archived, processed and used within the specified purposes in electronic or physical environments by taking the necessary security, confidentiality and legal measures for the supply of medicines or medical devices.
However, your personal data will not be used for commercial purposes in any way other than the activities listed above and as required by the relevant legislation.
3. Personal Data Collected by WOXX AJANS and WOXX TECH
We collect various information from our customers within the framework of the services we provide. Such information is collected in accordance with the data processing principles and conditions specified in the Personal Data Protection Law No. 6698 ("KVKK"). The information we collect from you for the purpose of processing personal data may include the following:
Your name and surname,
Your TR identity information, passport number,
Place and date of birth,
Gender
Address,
Your telephone number
Your E-Mail Address,
Your unique protocol number assigned to you by WOXX AGENCY and WOXX TECH,
Your financial data, such as payment and billing information,
Your private health insurance or Social Security Institution data,
Your biometric data within the scope of services funded by the Social Security Institution,
Your health data, including but not limited to your examination, x-ray and tomography data, prescription information,
Your audio recording in case you contact us,
During your visits, you will be recorded with a closed circuit camera system,
Number plate information of your vehicle if you are using car park / valet service,
https://www.woxxtech.com, your health data and identity information that you share when you use online services on our website,
Other data you share when you contact us via e-mail, call centre or other channels.
4. Purposes of Transfer and Persons and Organisations to whom Your Personal Data may be Transferred
To fulfil our legal obligations under the Basic Law No. 3359 on Health Services, Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and Affiliated Institutions, Regulation on Private Hospitals, Regulation on the Processing of Personal Data. Health Data and Ensuring Confidentiality and other relevant regulations; In accordance with the KVKK and the relevant health legislation, all kinds of technical and administrative measures are taken to ensure the appropriate level of security and necessary work is carried out by the relevant units in order to ensure that the relevant persons benefit from the products. Fulfilment of financial, legal and administrative affairs in line with the purposes listed in Article 2 of this clarification text, including the services and services provided by our Institution, the fulfilment of the administrative and economic activities of our Institution, the provision and supervision of physical security in the buildings belonging to our institution, the execution of legal, financial and administrative compliance processes; To institutions or organisations permitted by the provisions of the relevant legislation (Turkish Medical Association, Antalya Provincial Health Directorate, Turkish Dental Association, Social Security Institution, etc.); to all Ministries, judicial bodies, etc. ); all Ministries, judicial bodies; private insurance companies; our direct/indirect domestic/foreign shareholders, subsidiaries and/or affiliates; auditors; consultants; business partners; We receive services depending on the contract, we cooperate to carry out our activities,
5. Method and Legal Grounds for Collecting Personal Data
Your personal data are collected in order to provide our services in line with the above-mentioned purposes and to fulfil the contractual and legal responsibilities of our organisation in a complete and accurate manner. Your collected personal data may be processed and transferred for the purposes specified in Articles 2 and 4 of this text within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVK Law. Within the framework of the above-mentioned legal reasons, your personal data is collected through all kinds of verbal (all kinds of statements, etc.), written (tests, job application forms, contact forms, patient consent forms, etc.) identity documents. Our website, social media areas, corporate website, mobile applications and existing camera recording systems.
6. Your Rights Regarding Your Personal Data
By applying to the data controller in accordance with Article 11 of the KVK Law;
To learn whether your personal data is being processed or not,
To request information if your personal data has been processed,
To learn the purpose of processing your personal data and whether it is used in accordance with its purpose,
To know the domestic or foreign third parties to whom your personal data is transferred,
To request correction of your personal data in case of incomplete or incorrect processing and to request notification of the transaction made within this scope to third parties to whom your personal data has been transferred,
If it has been processed in accordance with the Law and other relevant provisions of the law, to request the deletion or destruction of personal data in the event that the reasons requiring its processing disappear and to request notification of the transaction made within this scope to third parties,
To the person to whom your personal data is transferred, to object to this in case a result arises against you by analysing the processed data exclusively through automated systems,
In case you suffer damage due to unlawful processing of your personal data, to claim compensation for the damage.
In accordance with paragraph 1 of Article 13 of the KVK Law, your applications for your above-mentioned rights, the necessary information identifying your identity and your request including your rights specified in Article 11 of the KVK Law and your explanations regarding your right to use; WOXX AJANS,
Güzeloba, Rauf Denktaş Cd No:10, 07230 Muratpaşa / Antalya, Turkey you can send your identity documents by hand, through a notary public or other methods specified in the KVK Law, You can send the relevant form to
[email protected] e-mail address with secure electronic signature. Depending on the nature of your request, your applications will be finalised free of charge within thirty days at the latest; However, if it causes an additional cost, our Authority reserves the right to charge you a fee according to the tariff determined by the Personal Data Protection Board.
7. Explicit Consent Declaration Regarding the Processing, Use and Sharing of Personal Data
Dear Data Owner;
Pursuant to the Law No. 6698 on the Protection of Personal Data ("KVKK"), any information that serves to make the identity of a natural person specific or identifiable is within the scope of personal data. In this context, your personal data will be processed, stored, stored, updated when necessary, disclosed/transferred to third parties and processed in the manner specified in the KVK Law by WOXX AJANS and WOXX TECH within the following conditions and legislation and legal limits. Your personal data by applying to our organisation in accordance with Article 11 of the KVK Law;
To learn whether it is processed or not,
If processed, do not request information,
To learn the purpose of processing and whether it is used for its intended purpose,
Knowing the third parties to whom it is transferred domestically or abroad,
To request correction of your data in case of incomplete or incorrect processing,
To request deletion/destruction within the framework of Article 7 of the KVK Law,
In case you suffer damage due to unlawful processing, you have the right to demand compensation for the damage.
Within the scope of Law No. 6698 on the Protection of Personal Data ("Personal Data Law");
In accordance with the "Regulation on the Processing of Personal Health Data and Ensuring Confidentiality"; WOXX AJANS and WOXX TECH, as the data controller, will record and process your personal information in our archives in order to provide health services (diagnosis, treatment, care services, etc.) for the benefit of patients and public health,
As a health institution, we are obliged to record the identity, address, telephone, medical history and all other necessary information in order to determine the information of the patient served in order to provide you with health services within the scope of the relevant legislation; We are obliged to arrange all records and documents to be included in the medical patient file in electronic or paper media as a basis for processing,
We hereby declare that your private health insurance will be shared with us, authorised and authorized persons if requested by the competent authorities, especially your insurance company, if requested by the competent authorities or if you use it within the scope of e-pulse and similar systems or within the scope of our notification and/or reporting obligation.
In line with the above information and the clarification text of WOXX AJANS and WOXX TECH, I accept, declare and undertake that I have read, examined and accepted all matters, that I know, understand and accept the Clarification Text, and that I have given my free will and explicit consent. Processing, use and transfer of my personal data within the scope defined in the KVK Law.
